My Schedule: Adding, Modifying And Deleting Events

  1. To access the My Schedule, click on the Business tab and click My Schedule. Alternatively, you can click My Schedule on the left side Business menu.


  2. Viewing Your Calendar: Depending on your Role (Admin or Employee), your view will be slightly different. As an employee, you will see your Calendars and the abilty to add other calendars in your view (URL iCals).


    The default calendar view for Administrators will display all employees' calendars and give the ability to add events to those calendars. Currently, everyone has that ability to control accessibility for his or her own calendars.



  3. Customizing Your Calendar View: Within your calendar you have the ability to adjust your view accordingly. The view options are located above and to the right of your calendar window.

  4. As you can see, you can adjust your calendar to display in a variety of different views depending upon your preference. Futhermore, you can select to see or not see events from the calendar of others. To temporarily hide the events of other's calendar:

  5. Locate by name or color the person under the Other Calendars window you wish to temporarily hide from your calendar.
  6. You can single click on that person's email address, name, or color. You will notice the colored field removed the color - and their events from your calendar.
  7. To add the events back, simply reverse the procedure by single clicking the person's information again.
  8. Modifying Your Calendar: You can modify the calendar setting by clicking on the down arrow next to your email address located under My Calendar. Below you can see the Calendar Details section.

    The Calendar Details setting allows you to modify all of the following options.

    • Calendar Name
    • Calendar Description
    • Calendar Color

    After modifying any one of these settings, you must click the Save button for the edits to take place.

  9. Calendar Share: The Share feature allows you to distrubute your calendar amongst your co-workers. It also has the ability to allow you to assign permissions as to who and what they can modify on your calendar.

  10. Sharing Your Calendar: To share your calendar with a co-worker who is not listed:
    1. Select their email address from the drop-down menu
    2. Select the permissions you wish them to have
      • See All Events (Read Only)
      • Make Changes to Events (Read/Modify)
    3. Click Share

  11. Modifying Calendar Permissions: If you need to modify the permissions for a particular co-worker:
    1. Locate the co-workers email address or name under the Share Tab in the Calendar Settings window.
    2. Click the drop-down menu to select one of the two permissions:
      • See All Events (Read Only)
      • Make Changes to Events (Read/Modify)

  12. Deleting a Calendar Share: If you need to remove a co-workers ability to view and or modify your calendar altogether:
    1. Locate the co-workers email address or name under the Share Tab in the Calendar Settings window.
    2. Click the small trash can icon under the Delete column.
    3. Cancel or OK your action.

  13. Adding Additional Calendars: Within My Calendar you may also add additional calendars. This could be helpful for projects that you may have going on, specific share that you have set up with a group of individuals, etc. To add an additional calendar:
    1. Click the plus sign (+) next to My Calendars; this will bring up the Create Calendar window.


    2. Give the new calendar a name.
    3. Describe the purpose of the calendar.
    4. Assign the calendar a color.
    5. Click Create.

    The new calendar will now appear under your My Calendar window. You can appy settings to this calendar as described in the Modifying Your Calendar Settings section.

  14. To access the My Schedule, click on the Business tab and click My Schedule. Alternatively, you can click My Schedule on the left side Business menu.


  15. From the Calendar, you can view existing tasks, their respective due dates, and any appointment previously setup within the calendar. You can also add, modify, or delete appointments as well.

  16. To add a new Appointment:
    • Click on the time and date that you wish to add the appointment to.
    • This will bring up the Create Event Window.

    • If you have multiple employees, you can select them from the drop-down menu to place events on their calendars.
    • Confirm the correct time and date and then select if this is an All Day event. If the event repeats, you can click on the Repeat button and choose when the event recurrences should take place (Daily, Weekly, Monthly, or Yearly).
    • Give this location a title.
    • Assign a location for this event.
    • Provide a brief description for this event.
    • Click the Create Event Button.

  17. To Modify an Existing Event
    • Click on the event that you wish to modify.
    • Review the current infomration pertaining to the event.



    • Modify any existing information that needs changing.
    • After reviewing your changes, click the Save button to record your modifcations.

  18. Deleting an Event
    • Click on event that you wish to modify.
    • Review the information.
    • If you deem after reviewing that this event is no longer applicable, click the Delete button.